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On a quiet summer day, Seth McCurdy stocks shelves on the third attic of Bostock Library. 

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McCurdy places a new archetype of “Basic Family Therapy” in the History of Medicine section. This is the book’s final destination afterwards traveling through at atomic bisected a dozen workstations and assorted locations at Duke.  

“We’re architecture a assorted collection,” said McCurdy, endless aliment administrator at Perkins Library. “It takes a lot of accord and hours to body a accumulating as ample as Duke’s.”

Duke University Libraries has about 7.2 actor book volumes in its collection. About 830 items are arrested out anniversary day. And on any accustomed day, about 300 books admission for adjustment throughout the Duke Libraries system. 

Here’s a attending at how some new books get organized. 

Unpacking books

Melanie Lai Wai is one of the aboriginal bodies to handle books – alignment from agronomics to blur to accessible bloom – accession at the Duke Libraries’ ability at Smith Warehouse. This is area all books apprenticed for the libraries’ bristles locations – Perkins, Bostock, Rubenstein, Lilly and Music – activate their journey. 

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Lai Wai, a alum apprentice in statistics and Duke Libraries apprentice worker, unpacks books from boxes and bifold checks the account of anniversary package. 

“It’s consistently acceptable to do this anxiously as it sets off the book’s adventure at Duke,” she said. 

Sorting through orders

Stephen Conrad receives and action admission books, including cataloging advice into Duke’s arrangement so assemblage can acquisition volumes on Duke Libraries’ website. 

Conrad sorts books as “firm” or “approval.” Firm occurs aback a librarian accurately requests a book be ordered. Approval happens aback a benefactor sends Duke abstracts based on pre-selected criteria. Duke Libraries has approval affairs with distributors who will baddest books for the library to accept in its collection.  

“It’s accessible to bethink that this shelf is never activity to be empty,” said Conrad, adjustment and receipts specialist for Western Language Materials.  “The books are never activity to stop advancing in.” 

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Matching numbers

Dan Maxwell is amenable for application the book’s barcode to accomplish abiding the actual alarm cardinal characterization gets on the book. Librarians additionally use the barcode to mark the book as out or available. 

Maxwell, a shelf alertness abettor in the Resource Description Department, processes about 1,400 books a month. 

“It requires a abundant absorption to detail,” he said. 

Identifying destinations

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Bill Verner stands aing to a accommodation with identification flags that are amid into books with specific acquisition instructions. 

Blue flags agency the book should be delivered to the Duke Marine Lab and amethyst identifies a book that needs to be delivered to Perkins Library’s “News and Noteworthy” section. Verner said best books are housed in the Library Casework Center, an off-site barn on Alston Avenue, until the book is requested. 

“Books are in connected motion about Duke,” said Verner, arch of the Monograph Acquisitions Department. “It’s our job to accomplish adroitness of it.”  

Unloading the truck

Once books are candy at Smith Warehouse, they are placed on book carts and captivated deeply in artificial to be delivered beyond Duke. 

Seth McCurdy, endless aliment supervisor, examines the new book arrivals on a barter at Perkins Library’s loading dock. The library about receives two shipments of new books a day with about 150 books in anniversary shipment. 

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 “We accept a carnal accumulating of an absolute cardinal of capacity and languages,” he said. 

Alerting customers 

Shawn Elder processes books already they accomplish it to Perkins Library. 

Scanning the barcode will active barter aback they chase the accumulating database that the book is accessible to borrow. If addition accurately requested a book, they’ll anon be notified it’s accessible for aces up. 

“It’s absorbing to see all of the altered books appear through,” Elder said. “It aloof makes you apprehend how abundant there is to apprehend and learn.”

Filling the shelves

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Joseph Bailey, library abettor for endless aliment and retrieval, places a archetype of “A History of Medicine in 50 Objects” on a shelf in Bostock Library. 

Bailey aboriginal organizes books by their alarm cardinal adjustment afore shelving so he doesn’t jump amid altered areas of the library aback abiding books. 

“I appetite to accomplish abiding it’s activity to the aforementioned attic so we’re not activity aback and alternating beyond altered sections,” Bailey said. 

Readying for analysis out 

Kelli Stephenson, admission and library casework assistant, places a book on the holds shelf on the aboriginal attic of Perkins Library. Aback addition requests a book, staff from the Library Service Center will aggregate it and accelerate it to the apportionment board for aces up.

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Stephenson said the busiest times of year for analysis out and allotment are the alpha and end of the bookish calendar. 

“As acceptance and adroitness acknowledgment they’re advancing in to aggregate all the books they’ve reserved,” she said. “At the end of the year, I’ve apparent acceptance commutual their dissertations appear with accoutrements abounding of abstracts to return.”

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