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There’s a civic arrangement that connects about anybody in the United States. This arrangement delivers tens of billions of ads anniversary year. No, it’s not Facebook or the internet. It’s the US Postal Service (USPS), which delivered — by aggregate — 80.9 billion announcement items out of 158.4 billion absolute items in 2013. That’s right: about bisected of USPS mail is ads (if alone there was a way to “unsubscribe” to announcement delivered by the USPS)!

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Even in an era of cachet updates, bodies still accelerate envelopes. Businesses advance articles and services. Charities seek support. Governments alert bodies to renew registrations or use the mail to back notices.

But online tools, like Google Apps, beggarly we accelerate beneath envelopes than we acclimated to. USPS aggregate in 2013 is aloof 75% of what it was in 2007.

If you’ve confused to Google Apps, you ability not charge to mail often. But, if you do, Google Docs provides at atomic three means to actualize an envelope.

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Google Docs provides envelope templates, but they’re a bit hidden.

First, actualize a new Google Doc. Accessible your browser to docs.google.com, again baddest the dejected amphibian activity on (in the lower appropriate bend with a additional assurance [ ] in it).

Next, acquisition a template. Baddest the Book menu, bang New, again “From template…” A new browser tab will accessible to the Arrangement Gallery.

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Finally, attenuated your search. Baddest “Public Templates” to analyze all accessible templates, and “Documents” to acknowledgment templates for Google Docs. Blazon “envelope” in the chase box at the top of the screen, again columnist Enter. You’ll see a array of envelope templates. Acquire “Use this template” to actualize a new certificate from the arrangement (Figure A).

Figure A

Experiment a bit, and you’ll acceptable acquisition an absolute envelope arrangement that works able-bodied with your printer.

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Synergy LLC provides Envelopes, a Google Docs Add-on that adjusts folio bureaucracy settings to assorted envelope sizes — including a accepted #10 envelope. The margins acclimatize to board a acknowledgment abode (in the high larboard corner) and a almsman abode (near the centermost of the envelope). The add-on allows you to specify a custom envelope acme and width, if you charge a admeasurement added than one of the 10 presets.

Story Continues

To install the add-on, accessible a Google Doc, acquire “Add-ons,” again “Get add-ons…” Blazon “envelopes” in the chase box, acquisition the Envelopes add-on in the list, again baddest the ” Free” on to install.

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To actualize your envelope, accessible a new Google Doc, baddest “Add-ons…,” “Envelopes,” and acquire the envelope admeasurement (or accomplish a custom size). The folio bureaucracy of your certificate will acclimatize to bout the called envelope size. Blazon the addresses, again book (Figure B).

Figure B

The Envelopes for Google Docs Chrome web app creates a new Google Doc with the ambit and name you specify. With a accepted Google Doc, you acquire any of 11 preset folio sizes; you can’t specify a custom folio size. This app overcomes that limitation.

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To use the app, you’ll charge to use the Chrome browser, install the app, and acquire the app’s requested permissions (Figure C). Back you run the app (either from the Chrome app launcher or by allotment “launch app” from the web store), name your document, specify the folio admeasurement and margins, again baddest “Create your envelope.” Next, baddest the generated link, “click actuality to admission your file,” to accessible your certificate in Google Docs.

Figure C

You’ll charge to acclimatize either tab or allowance settings to abode a recipient’s abode appropriately in the average of the envelope. But already you’ve begin settings that work, you can accessible and use your book as a master. (Try the “File” menu, “Make a copy…” option.)

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If you accept ample numbers of items to mail, you ability book labels instead of envelopes. Avery Label Absorb helps you absorb a account of names and addresses from a Google Spreadsheet into a Google Certificate formatted to book on Avery labels. Install the add-on from aural a Google Doc (i.e., acquire “Add-ons,” again “Get add-ons…” Blazon “Avery” in the chase box, again baddest the ” Free” on aing to Avery Label Absorb to install), again alpha a new absorb from the add-on’s menu.

To abode and book a #10 envelope, you ability not alike charge Google Docs at all. Accessible your browser to http://www.somacon.com/p456.php and abode your envelope. The anatomy generates a PDF you can print. (Even better, Shailesh N. Humbad makes the open-source PHP cipher accessible on the site.)

Ideally, you won’t book at all. Instead, you’ll allotment abstracts online or via email. But back you do charge to actualize an envelope, Google Apps gives you affluence of options.

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Do you accelerate beneath mail today than you did a few years ago? What blazon of advice do you accelerate via postal mail? Allotment your acquaintance in the altercation cilia below.

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